Every school trip is unique. Whether you are heading to Queenstown for a winter sports programme or taking your music group to perform in Melbourne, your itinerary, transport, risks, and gear will all differ.
While the trips may be run under school guidelines, travel insurance for each type needs to be adjusted to match the details.
This article breaks down common school trip types and highlights what to watch for when organising cover.
Insurance for school groups is more complex than single private travel.
Trips often involve
- A responsible duty of care from adults
- Travel arrangements handled on behalf of minors
- Group-owned equipment
- Fixed timetables that require strict travel windows
Added to this, many school groups involve activities or visits that may fall outside what traditional tourist insurance covers. That is why customised cover is recommended.
We regularly provide tailored insurance for
- Domestic ski and snowboard camps (including student rentals)
- International sports tournaments and exchanges
- Music and performing arts tours
- Curriculum-based international study trips
- Conferences, symposiums, and overseas academic events
Each of these requires different cover levels, transport arrangements and policy conditions.
Risk of injury is higher for snow sports, and some basic policies exclude cover for activities like snowboarding.
Be sure to confirm
- Winter sports coverage
- Rental or borrowed gear protection
- Group liability while training or on the mountain
- Pre-existing injury or physio follow-up care
Instrumentation often needs specialist cover.
Check if your policy accommodates
- Cover for musical instruments in transit
- Theft or loss of audio equipment
- Extended baggage limits
- Venue-based liability while performing
Some trips involve stayovers with partner schools or educational institutions. These can include different departure dates, home hosting and longer periods of responsibility.
Ensure
- Your policy spans the entire itinerary duration
- All students are covered against medical and liability risks
- Host school activities are included within the travel purpose
Depending on your school’s policy or preferences, we may recommend extras such as
- Additional personal effects cover
- Upgraded cancellation cover options to ensure the appropriate cover is in place
- Principal-approved travel extensions
- Adult-only departure/additions for trip leaders
Every detail helps us tailor the policy, so it is appropriate and defendable if an issue arises later.
We offer dedicated group travel support for school administrators and trip coordinators. You will always have a contact to
- Answer policy-related questions
- Assist in gathering information or itineraries
- Provide certified documentation for insurers or external parties
- Adjust policies if travel dates or traveller numbers change
No matter where your next school trip takes you, we help ensure you are not flying uninsured or relying on assumptions.
Tell us where you are going, what your group looks like, and what your trip involves. We will advise the right inclusions clearly—and help you protect your students, staff and budget.
Start your quote or speak to our travel team here.
Need assistance or ready to organise your insurance?
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FREE 0800 855 0772
| Address: |
PO Box 10250 Te Rapa, Hamilton, 3421, New Zealand |
|---|---|
| Phone: | +64 7 855 0772 |
| Fax: | +64 7 855 0776 |
| Email: | enquiries@travelinsurancebrokers.co.nz |
| Office Hrs: | Monday to Friday 9am to 5pm |
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